A local grocery store could furnish refreshments such as cold drinks, chips, and maybe even hamburgers and bread for track consumption. This gives them a tie-in to the community and shows it supports the local race team by having its name on the car. The local auto parts store might offer up a set of ball joints or other relatively cheap parts that would keep you racing and lower your budget.
The point we are trying to make here is that in order to be successful, you need to be organized. The more organized your team is, the more successful you will be. I don't know any teams that win on a consistent basis that are disorganized.
Team meetings should take place in the pre-season, during the season many times, and post season. I once consulted with a team who regularly met around a conference table. When I was back home in Florida, they would call me from the shop in Wisconsin on a conference phone with all of them seated around a table. They won a major NASCAR series championship that year. Let's have a meeting.